Federal Records Are Every Federal Employee’s Responsibility
Vol.8 Issue 6
On January 20, 1960 Elvis Presley was promoted to Sergeant E-5 in the U.S. Army. Photo courtesy of the National Archives

We all work with records in some form almost on a daily basis. But do we really know what constitutes a record? Do you know why we keep, maintain, and dispose of Federal Records? Federal records are valuable business assets that protect the rights and interests of the public. They also hold officials accountable for their actions, and document our nation’s history.

All recorded information is considered a federal record, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business. Federal records must be preserved by an agency - as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of the data in them – until they are authorized for disposal. At that time, they may be considered temporary records or may be transferred to the National Archives as permanent records. Guidance on Federal Records is important to all Government employees, including senior agency officials and political appointees.

The National Archives (NARA) is the nation’s record keeper of all documents and materials created in the course of business that is conducted by the United States Federal Government. NARA governs all record activity conducted at the Mike Monroney Aeronautical Center. NARA also stores personal employment records of employees after leaving government service.

According to Debbie Uglean, (Center Records Management Officer) "The National archives also stores photos, veterans’ service records, educator resources, resources for genealogists, and other interesting information. Anyone can visit archives.gov to see fun historic photos, such as the one of Elvis Presley serving as Sgt. Presley. Other photos such as Civil War photos, Native American and tribal photos, NASA photos from space programs, and Geological Survey photos dating back to 1869 are in the national archives. I challenge everyone to go out to NARA’s website and do some research. This would also be a fun and educational family activity."

Records, their collection, and their protection are an important part of our everyday responsibilities as Federal employees. Remember that Federal records are the property of the agency, not the individual employee, and must not be removed without agency approval. For more information on Aeronautical Center records and the record keeping process, contact your organization’s Records Custodian or Debbie Uglean (Records Management Officer).

National Archives – National Historical Publications & Records Commission
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