April is Federal Records and Information Management Month and that means the annual Center-wide records clean-up is underway. The records clean-up will consist of inventorying records stored on Center, identifying and transferring those records that are ready for transfer, and destroying records that have met their retention dates in accordance with National Archives and Records Administration (NARA), DOT, and FAA guidance.

Here’s what you’ll need to do:

Inventory your records:

• Knowledge of where ALL your organizational records are stored – This includes records stored in filing cabinets, spare rooms and closets, modular buildings, PODs, etc.
• Knowledge of how to measure your organizational records space utilization

Identify your records:

• Official Files List (OFL) – This OFL is a current list and accompanying retention schedules for all files/records created and maintained in your office.  For help filling out your OFL contact your Organizational Records Coordinator or the AMC Records Management Officer
• Knowledge of the records series (FAA’s standard subject classification) for your organization’s records
  

Transfer your records:

• ARCIS access – all AMC Records Coordinators have ARCIS accounts
• SF-135 (Records Transmittal and receipt)
• Documented list of all records series and cut-off dates ready for transfer
  

Destroy your records:

• DOT Form 1324.2 – For ALL records destroyed on Center
• NA13001 – For ALL records destroyed at the Federal Records Center
• Confirmation of no legal or FOIA records holds

The AMC Records management program supports all mission-related and administrative functions.  Continual improvement activities, such as the Annual Records Clean-up, helps the Agency become more cost-effective and efficient. For questions about AMC Records Management or the Annual Records Clean-up Project, contact Onekia Smallwood, AMC RMO at 405.954-8358.