Individuals with experience in accounting, business ownership, or handling their own tax returns are well aware of the difficult demands that come with the tax filing season. It involves a frenzied effort to validate taxpayer details and financial transactions, all while ensuring that software aligns with the latest Internal Revenue Service (IRS) tax codes for accurate and timely filing.
The Enterprise Services Center (ESC) assisted the National Science Foundation (NSF) for a second consecutive year, in preparing and filing their 2023 Tax Forms 1099-MISC, 1099-C, and 1099-NEC in January 2023. Because of the outstanding support that the ESC provided NSF last year, they were eager to continue the partnership for their tax reporting this year. This is a testament to the value that federal shared services bring to federal agencies, enabling ESC to provide necessary services and allowing the agency to focus on their core mission.
As soon as the Treasury G-Invoicing inter-agency agreement was signed, ESC's Accounts Payable team set up a kickoff meeting and reviewed the project timeline. Within a matter of 2 weeks, Tamara Combs and Audrey Boyd created 6,314 tax forms, mailed, and e-filed with the Internal Revenue Service. Their leadership was instrumental in completing the project in such a short amount of time, especially during Oklahoma’s winter weather, all while juggling their regular duties.
The Enterprise Service Center’s Media Solutions Group supported the effort of printing additional forms. Subsequently, the forms were cut and inserted into envelopes by MMAC Facility Support Staff, and the documents underwent a final quality control check by ESC’s Accounts Payable team. This inspection ensured accurate printing and verified that no tax forms were erroneously double-stuffed into envelopes, nor were overlooked during printing. In addition to handling approximately 7,306 tax forms for existing clients, the ESC successfully mailed and e-filed all National Science Foundation tax forms to meet the IRS filing deadline of January 31, 2023.
